Presented to the M膩noa Faculty Senate by the Committee on Administration and Budget (CAB) for a vote of the full Senate on November 18, 2020, a resolution to endorse with reservations the reorganization of Library Services.听 Approved by the M膩noa Faculty Senate on November 18, 2020 unanimously.
RESOLUTION TO ENDORSE WITH RESERVATIONS
THE REORGANIZATION OF LIBRARY SERVICES
WHEREAS, Executive Policy A3.101 calls for the M膩noa Faculty Senate (MFS) to review any proposed reorganization; and,
WHEREAS, the M膩noa Faculty Senate has delegated to the Committee on Administration and Budget (CAB) the duty to review reorganization proposals and based on a Reorganization Proposal Consultation Review Checklist, to present their recommendations to the M膩noa Faculty Senate Executive Committee; and,
WHEREAS, the University Library is an essential component in the research function of the University; and,
WHEREAS, the University Librarian submitted a Reorganization Proposal for Library Services, dated March 23, 2020; and,
WHEREAS, under the proposal, the following significant changes were to be made to address physical space changes, responsibilities for distinct collections, to reflect current responsibilities, and to reform operational practices:
- Consolidate Sinclair Library functions and staff with Hamilton Library.
- Revise lines of authority and responsibility in Access Services to improve coordination
and enable collective participation in department functions.
- Disseminate responsibility for special material (archives, manuscripts and rare books)
and integrate the Art Archivist librarian with accompanying responsibilities.
- Remove the Industrial Relations Center and Library Project Development and Grants
Office given the dissolution of these units.
- Modify the Planning unit in the Office of the Associate University Librarian for Planning,
Administration, and Personnel to accurately reflect its function and staffing needs.
; and,
WHEREAS, the appropriate unions (UHPA and HGEA) were engaged in consultation; and,
WHEREAS, the Library Faculty Senate supports this reorganization; and,
WHEREAS, cost savings due to integrating Sinclair Library operations into Hamilton Library have already been achieved, and the reorganization will formalize this integration; and,
WHEREAS, fringe savings will be achieved by eliminating reliance on temporary positions; and,
WHEREAS, the reorganization did not clearly delineate the changes to the organizational structure and charts relating to attrition and the ongoing reorganization, including in relation to the impacts of COVID-19; and,
WHEREAS, there is a recognition among University Library leaders that additional organization changes are necessary but require the creation of a strategic vision; and,
WHEREAS, this reorganization will place Library Services in a better position to create a strategic vision for long term success; and,
WHEREAS, the lack of position descriptions within the proposed reorganization hindered the faculty鈥檚 ability to review and evaluate the proposal.
THEREFORE, BE IT RESOLVED that the M膩noa Faculty Senate Endorses with Reservations the reorganization of Library Services.
BE IT FURTHER RESOLVED that Library Services is encouraged to engage in strategic planning in relation to both Library personnel and all Library users prior to engaging in further reorganizations.
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