Notetaking Services

Genio (formerly Glean) Audio Notetaking Procedures and Policies

  1. Eligibility for this service is determined by the student’s respective KOKUA Counselor during the KOKUA intake process.

  2. After previewing Genio with your KOKUA counselor, students should receive an email from Genio and instructions to set up their account. Please keep this email and use your Â鶹´«Ã½email account to activate the software.

  3. Students must request Genio access each term/semester, as needed, and can initiate this process by submitting a .
    • Genio access will expire for those students who have not filled out a SAF for the term/semester.
    • Students who have discontinued attending UHM will no longer have access to Genio.

  4. It is each student’s responsibility to manage their own Genio files.

  5. Recording expectations:
    • Recordings are for students’ use only as a disability-related accommodation;
    • Recordings are for educational purposes only;
    • Students understand that statements made by Professors/students are their own intellectual property;
    • Students are not permitted to release or transmit course lecture recordings to anyone, make copies of these recordings, electronically post recordings online, or otherwise use recordings maliciously;
    • Students should only record lecture-related information;
    • Misuse of this material may result in termination of the account

  6. Student questions about Genio notetaking should be addressed directly to KOKUA professional staff, phone 956-7511 or 956-7612, or e-mail kokua@hawaii.edu

Peer Notetaking Procedures and Policies

  1. Eligibility for this service is determined by the student’s respective KOKUA Counselor during the KOKUA intake process.

  2. Notes are for your KOKUA student use only as a disability-related accommodation.
    • Notes are not to be copied, transmitted or used by anyone other than the KOKUA student.
    • Misuse of this material may result in termination of notetaking services.

  3. Prior to the start of each term, students must request notetaking and specify need by course.
    • Requests will be processed in the order which they are received.
    • Students are encouraged to submit requests well before the start of the term for timely provision of services.
    • Notetaking may not commence immediately but as soon as appropriate notetakers can be identified, hired, and processed by Student Employment (Manoa Career Center).
    • When no notetakers can be found, KOKUA will reach out to Professors for assistance with referrals or to make class announcements.
    • Late requests will only be accepted through the 6th week of the term.

  4. Students must be present in class in order to receive notes.
    • Attendance will be monitored.
    • Students are expected to notify KOKUA staff in advance if they will not be attending.
    • Excessive student absences may result in the suspension of notetaking services. Exceptions will be made for disability-related absences on a case-by-case basis.

  5. Peer notes will be viewable via Google Drive.
    • Upon assigning a notetaker to the class, KOKUA will send the KOKUA student a Google Drive folder link per course.
    • Your assigned peer notetaker will save their notes directly in this Google Drive folder.
    • Each course will be labeled with the course, Professor name and term.
    • Course notes will be labeled with the date of the notes.
    • Do not delete notes as another student may be accessing the same folder.
    • Course notes will be deleted at the semester’s end. It is the student’s responsibility to save any notes they would like to keep.

  6. If a professor provides power point slides, Lamakū notes, handouts, lecture outlines, etc., students are to notify KOKUA professional staff immediately to discuss whether notetaking services are still needed and/or if material can be provided to the notetaker to allow for more complete notes.

  7. Students must notify KOKUA immediately of any change in their schedule that affects notetaking: e.g. adding or dropping courses, professor changes, room changes, etc.

  8. Notify kpnotes@hawaii.edu:
    • When classes are canceled or notes are not needed.
    • if your notetaker is not uploading the notes in a timely way.