{"id":22305,"date":"2024-10-21T15:00:52","date_gmt":"2024-10-22T01:00:52","guid":{"rendered":"https:\/\/www.hawaii.edu\/ohr\/?page_id=22305"},"modified":"2025-05-27T13:47:28","modified_gmt":"2025-05-27T23:47:28","slug":"submitting-a-uh-special-salary-adjustment-ssa-request-in-peoplesoft","status":"publish","type":"page","link":"https:\/\/www.hawaii.edu\/ohr\/faculty\/compensation-salary-schedules\/faculty-lecturer-compensation-adjustments\/submitting-a-uh-special-salary-adjustment-ssa-request-in-peoplesoft\/","title":{"rendered":"Submitting a Â鶹´«Ã½Special Salary Adjustment (SSA) Request in PeopleSoft"},"content":{"rendered":"<p><span  aria-label=\"Faculty: Includes positions typically requiring an advance degree, such as instructors, researchers, specialists, librarians, and extension agents.\"  data-cmtooltip=\"Includes positions typically requiring an advance degree, such as instructors, researchers, specialists, librarians, and extension agents.\" class=\"glossaryLink \">Faculty<\/span> may apply for or be nominated for a special salary adjustment or bonus payment by submitting the Special Salary Adjustment in <span  aria-label=\"PeopleSoft: UH's Human Resources Information System\"  data-cmtooltip=\"UH&#039;s Human Resources Information System\" class=\"glossaryLink \">PeopleSoft<\/span> with supporting documents.<\/p>\n<p><strong>Materials\/Tools Needed<\/strong><\/p>\n<ul>\n<li><span  aria-label=\"PeopleSoft: UH's Human Resources Information System\"  data-cmtooltip=\"UH&#039;s Human Resources Information System\" class=\"glossaryLink \">PeopleSoft<\/span> access (requires <a href=\"https:\/\/www.hawaii.edu\/infosec\/training\/\">ISAT Training<\/a> completion)<\/li>\n<li>Required documents for <span  aria-label=\"SSA: Social Security Administration\"  data-cmtooltip=\"Social Security Administration\" class=\"glossaryLink \">SSA<\/span> request submission<\/li>\n<\/ul>\n<hr>\n<p><strong>Procedure<\/strong><\/p>\n<div style=\"padding: 10px; border: 1px solid #ccc; border-radius: 10px; margin-bottom: 30px; display: flex;\">\n<div style=\"margin-right: 10px; width: 40px; height: 40px; background-color: lightgrey; border-radius: 50%; display: flex; justify-content: center; align-items: center; font-size: 20px; font-weight: bold; color: black;\">1<\/div>\n<h4>Log in to <span style=\"text-decoration: underline;\"><a href=\"https:\/\/ps.hawaii.edu:8443\/psp\/ps\/?cmd=login\" target=\"_blank\" rel=\"noopener\">PeopleSoft<\/a><\/span><\/h4>\n<\/div>\n<div style=\"padding: 10px; border: 1px solid #ccc; border-radius: 10px; margin-bottom: 30px;\">\n<div style=\"display: flex;\">\n<div style=\"margin-right: 10px; width: 40px; height: 40px; background-color: lightgrey; border-radius: 50%; display: flex; justify-content: center; align-items: center; font-size: 20px; font-weight: bold; color: black;\">2<\/div>\n<h4>Click the <strong>Navigation<\/strong> icon, go to <strong>Menu<\/strong> &gt; <strong>Self Service<\/strong> &gt; <strong>Â鶹´«Ã½Special Salary Adjustment<\/strong> &gt; <strong>Â鶹´«Ã½SSA Request<\/strong>.<\/h4>\n<\/div>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-22313 aligncenter\" style=\"border-radius: 10px;\" src=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/ssa-720.gif\" alt=\"\" width=\"720\" height=\"480\"\/><\/p>\n<\/div>\n<div style=\"padding: 10px; border: 1px solid #ccc; border-radius: 10px; margin-bottom: 30px;\">\n<div style=\"display: flex;\">\n<div style=\"margin-right: 10px; width: 40px; height: 40px; background-color: lightgrey; border-radius: 50%; display: flex; justify-content: center; align-items: center; font-size: 20px; font-weight: bold; color: black;\">3<\/div>\n<h4>On the <strong>Â鶹´«Ã½SSA Request<\/strong> page, click the <strong>Add New Value<\/strong> tab.<\/h4>\n<\/div>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"border rounded size-full wp-image-22332 aligncenter\" style=\"border-radius: 10px;\" src=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.05.37%E2%80%AFAM.png\" alt=\"SSA - Add a new value\" width=\"736\" height=\"766\" srcset=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.05.37&#8239;AM.png 736w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.05.37&#8239;AM-288x300.png 288w\" sizes=\"(max-width: 736px) 100vw, 736px\"\/><\/p>\n<\/div>\n<div style=\"padding: 10px; border: 1px solid #ccc; border-radius: 10px; margin-bottom: 30px;\">\n<div style=\"display: flex;\">\n<div style=\"margin-right: 10px; width: 40px; height: 40px; background-color: lightgrey; border-radius: 50%; display: flex; justify-content: center; align-items: center; font-size: 20px; font-weight: bold; color: black;\">4<\/div>\n<h4>Use the <strong>Magnifying Glass<\/strong> to search for the employee.<\/h4>\n<\/div>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-large wp-image-22333 aligncenter\" style=\"border-radius: 10px;\" src=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.06.22%E2%80%AFAM-1024x777.png\" alt=\"SSA - Search for employee with magnifying glass\" width=\"1024\" height=\"777\" srcset=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.06.22&#8239;AM-1024x777.png 1024w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.06.22&#8239;AM-300x228.png 300w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.06.22&#8239;AM-768x583.png 768w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.06.22&#8239;AM.png 1220w\" sizes=\"(max-width: 1024px) 100vw, 1024px\"\/><\/p>\n<\/div>\n<div style=\"padding: 10px; border: 1px solid #ccc; border-radius: 10px; margin-bottom: 30px;\">\n<div style=\"display: flex;\">\n<div style=\"margin-right: 10px; width: 40px; height: 40px; background-color: lightgrey; border-radius: 50%; display: flex; justify-content: center; align-items: center; font-size: 20px; font-weight: bold; color: black;\">5<\/div>\n<h4>Once the employee&rsquo;s ID\/Name is selected, their details (position, department, salary) will fill in.<\/h4>\n<\/div>\n<\/div>\n<div style=\"padding: 10px; border: 1px solid #ccc; border-radius: 10px; margin-bottom: 30px;\">\n<div style=\"display: flex;\">\n<div style=\"margin-right: 10px; width: 40px; height: 40px; background-color: lightgrey; border-radius: 50%; display: flex; justify-content: center; align-items: center; font-size: 20px; font-weight: bold; color: black;\">6<\/div>\n<h4>Choose the basis for the SSA: <strong>Merit<\/strong>, <strong>Equity<\/strong>, <strong>Market<\/strong>, or <strong>Retention<\/strong>.<\/h4>\n<\/div>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-large wp-image-22334 aligncenter\" style=\"border-radius: 10px;\" src=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.13%E2%80%AFAM-1024x780.png\" alt=\"SSA - Basis options\" width=\"1024\" height=\"780\" srcset=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.13&#8239;AM-1024x780.png 1024w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.13&#8239;AM-300x229.png 300w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.13&#8239;AM-768x585.png 768w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.13&#8239;AM.png 1386w\" sizes=\"(max-width: 1024px) 100vw, 1024px\"\/><\/p>\n<\/div>\n<div style=\"padding: 10px; border: 1px solid #ccc; border-radius: 10px; margin-bottom: 30px;\">\n<div style=\"display: flex;\">\n<div style=\"margin-right: 10px; width: 40px; height: 40px; background-color: lightgrey; border-radius: 50%; display: flex; justify-content: center; align-items: center; font-size: 20px; font-weight: bold; color: black;\">7<\/div>\n<h4>Select if the adjustment is a <strong>One-Time Lump Sum<\/strong> or an <strong>Adjustment to Base Salary<\/strong>. Enter the amount in the appropriate field. If it&rsquo;s a base adjustment, the <strong>Proposed Salary<\/strong> will update.<\/h4>\n<\/div>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-large wp-image-22335 aligncenter\" style=\"border-radius: 10px;\" src=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.59%E2%80%AFAM-1024x224.png\" alt=\"SSA - Requested Adjustment \" width=\"1024\" height=\"224\" srcset=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.59&#8239;AM-1024x224.png 1024w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.59&#8239;AM-300x66.png 300w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.59&#8239;AM-768x168.png 768w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.59&#8239;AM-1536x336.png 1536w, https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.07.59&#8239;AM.png 1618w\" sizes=\"(max-width: 1024px) 100vw, 1024px\"\/><\/p>\n<\/div>\n<div style=\"padding: 10px; border: 1px solid #ccc; border-radius: 10px; margin-bottom: 30px;\">\n<div style=\"display: flex;\">\n<div style=\"margin-right: 10px; width: 40px; height: 40px; background-color: lightgrey; border-radius: 50%; display: flex; justify-content: center; align-items: center; font-size: 20px; font-weight: bold; color: black;\">8<\/div>\n<h4>Attach <strong>request<\/strong> or <strong>nomination memo<\/strong> and <strong>other required documents<\/strong> (e.g. CV, salary analysis, and\/or copy of offer letter). Confirm each attachment as it uploads. Use the <strong>+<\/strong> button to add more files if needed<\/h4>\n<\/div>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-large aligncenter\" style=\"border-radius: 10px;\" src=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/ssa-attachments.gif\" alt=\"SSA - attachments\" width=\"1024\" height=\"167\"\/><\/p>\n<\/div>\n<div style=\"padding: 10px; border: 1px solid #ccc; border-radius: 10px; margin-bottom: 30px;\">\n<div style=\"display: flex;\">\n<div style=\"margin-right: 10px; width: 40px; height: 40px; background-color: lightgrey; border-radius: 50%; display: flex; justify-content: center; align-items: center; font-size: 20px; font-weight: bold; color: black;\">9<\/div>\n<h4>When the form is complete, click <strong>Submit<\/strong>. The system will timestamp the request.<\/h4>\n<\/div>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-large aligncenter\" style=\"border-radius: 10px;\" src=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.18.34%E2%80%AFAM.png\" alt=\"SSA - submit\" width=\"1024\" height=\"192\"\/><\/p>\n<\/div>\n<div style=\"padding: 10px; border: 1px solid #ccc; border-radius: 10px; margin-bottom: 30px;\">\n<div style=\"display: flex;\">\n<div style=\"margin-right: 10px; width: 40px; height: 40px; background-color: lightgrey; border-radius: 50%; display: flex; justify-content: center; align-items: center; font-size: 20px; font-weight: bold; color: black;\">10<\/div>\n<h4>Click <strong>Next<\/strong> to see the approval workflow. Review the approval workflow for the <span class=\"glossaryLink \" aria-label=\"SSA: Social Security Administration\" data-cmtooltip=\"Social Security Administration\">SSA<\/span> request by campus.<\/h4>\n<\/div>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-large aligncenter\" style=\"border-radius: 10px;\" src=\"https:\/\/www.hawaii.edu\/ohr\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-22-at-10.19.09%E2%80%AFAM.png\" alt=\"SSA - workflow\" width=\"1024\" height=\"192\"\/><\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Faculty may apply for or be nominated for a special salary adjustment or bonus payment by submitting the Special Salary &hellip; <a href=\"https:\/\/www.hawaii.edu\/ohr\/faculty\/compensation-salary-schedules\/faculty-lecturer-compensation-adjustments\/submitting-a-uh-special-salary-adjustment-ssa-request-in-peoplesoft\/\" title=\"more info for Submitting a Â鶹´«Ã½Special Salary Adjustment (SSA) Request in PeopleSoft\">Continued<\/a><\/p>\n","protected":false},"author":15330,"featured_media":0,"parent":11501,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Submitting a Â鶹´«Ã½Special Salary Adjustment (SSA) Request in PeopleSoft - Office of Human Resources<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.hawaii.edu\/ohr\/faculty\/compensation-salary-schedules\/faculty-lecturer-compensation-adjustments\/submitting-a-uh-special-salary-adjustment-ssa-request-in-peoplesoft\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Submitting a Â鶹´«Ã½Special Salary Adjustment (SSA) Request in PeopleSoft - Office of Human Resources\" \/>\n<meta property=\"og:description\" content=\"Faculty may apply for or be nominated for a special salary adjustment or bonus payment by submitting the Special Salary &hellip; 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