LIS Alumni Group Meeting Minutes
July 14, 2002
Meeting called to order 12:10 pm.
Present: Jeff Boling, Stewart Chun, Janet Hesson, Gwen Sinclair and Gerald White (by conference phone call.)
1) Approval of Minutes
Minutes for the March 3rd and May 5th meetings will be reconstructed by Gwen. (NOTE: If anyone has any notes to contribute, please give them to Gwen.) Jackie Reed has resigned as Secretary. Stewart has volunteered to take over this position. Gwen will forward the organizational roster for the Secretary to maintain.
2) Treasurer's Report
Current Cash on Hand is $326.22. Pending Donations to be processed by Â鶹´«Ã½Foundation is $100.00. Total Balance, as of July 1, 2002, is $426.22.
3) Newsletter
We will need to reduce mailing costs. Cash on hand is sufficient to cover the cost of producing a newsletter, but we will need to seek additional donations for mailing. Content for the newsletter is at minimum, we can't reduce pages that way. We may want to consider mailing an abbreviated newsletter and post the full version on our web site. Problem with making it all electronic is that not everyone has access to the Internet or e-mail and some people prefer the print version to the digital version. (NOTE: we will still need a print copy of the newsletter to archive.)
4) Awards
The following names were given awards or scholarships for 2002.
Sana Daliva & Glenda Berry - Ralph R. Shaw Memorial Award - $250 each
Nobuko Miyairi - Margaret W. Ayrault Scholarship - $600
Annis Lee Adams & Amelia Jenkins - Ayrault Scholarship - $300 each
Zach Tomaszewski - Mary Edward Professional Award - $440
Due to a lack of funds, the LIS Student and LIS Professional Awards were not given.
A new award will be given. The recipient will be determined by concensus of the LIS faculty members. The involvement of the alumni group is uncertain. (NOTE: The new award will not involve the alumni group. The funds will be deposited in the faculty funds account and an award of $500 will be given until the award funds are depleted.)
5) Reunion
An Oahu reunion is tentatively scheduled for late September and will coincide with the Hawaii Library Association conference that will be held at Ko Olina on Oahu. Gwen is still trying to put together an organizing committee.
The American Libraries Association reunion fell through. The next ALA conference will be in Toronto, Canada. A call for volunteers to organize the ALA reunion will appear in the Fall newsletter. The Spring newsletter will advertise the the place and time of the gathering.
Joseph wants to know if there is any interest in doing an Alumni reunion at the Special Libraries Association and at the American Society for Information Science and Technology conferences. The general feeling among the Board is that Alumni members at both conferences will be minimal. Considering our experiences of trying to organize the reunions on Oahu and at ALA, the resources of our organization will be better directed to other endeavors.
6) Database
The Alumni database still needs to be exported from a Macintosh file to Access. Gwen will send Gerald an e-mail attachment, containing the database, to see if he can convert the files.
7) Other Business
We may need to mail out a fundraising letter. It was suggested that the letters contain specific fundraising targets and will show the amount raised towards that goal.
We still need occupants for the following positions: Vice President/President-Elect, Member-At-Large, Special Events Chair and Continuing Education Chair.
Next scheduled meeting to be announced. (NOTE: Gerald will need to schedule the next meeting.)
Meeting adjourned at 1:00 pm.
(NOTE: Gwen will talk with Prof. Nahl to see if the LIS program can provide our group with a computer that is linked to the Internet and can be attached with a web camera for video conferencing.)
Submitted by Stewart Chun 7/19/02 via email.