{"id":2384,"date":"2024-10-28T12:59:46","date_gmt":"2024-10-28T22:59:46","guid":{"rendered":"https:\/\/www.hawaii.edu\/infosec\/?page_id=2384"},"modified":"2025-01-03T16:31:40","modified_gmt":"2025-01-04T02:31:40","slug":"introduction","status":"publish","type":"page","link":"https:\/\/www.hawaii.edu\/infosec\/dropbox\/introduction\/","title":{"rendered":"Getting Started with the Â鶹´«Ã½Enterprise Dropbox"},"content":{"rendered":"

Dropbox Basic Functions and Navigation<\/h2>\n

The primary way to access the Â鶹´«Ã½Enterprise Dropbox is via the Dropbox website. Here is an example of what you may see when you initially login to https:\/\/dropbox.com <\/i><\/a>:<\/p>\n

\"Screenshot<\/p>\n

Within Dropbox, there are various types of folders that are represented by different icons to help you identify if a folder belongs to you or is being shared to you. By default, all content that is created by you or is shared with you will be located under a folder designated by your name.<\/p>\n

Depending on your department or unit, a special type of shared folder called a Team Folder may be shared with you. A Team Folder is a shared folder that is not linked to an individual’s account (For more information, see https:\/\/www.hawaii.edu\/infosec\/dropbox\/team-folders\/<\/a>. Team Folders will always appear as separate folders outside of your named folder.<\/p>\n

The chart below is a breakdown of the various folder icons in Dropbox:<\/p>\n

\"Table<\/p>\n

Folders in Dropbox will always inherit the permissions of their parent folder. In other words, if you share a folder with others, all content within the folder including sub-folders will also be shared. To ensure that files are not overshared, it is important to periodically review who has access to your folders and files.<\/p>\n

\"Dropbox<\/p>\n

Uploading Files<\/strong><\/p>\n

To upload files in Dropbox web, simply drag-and-drop files from your computer into a folder on the web. Alternatively, you may select “Upload files” to choose files from your computer.<\/p>\n

Deleting Files<\/strong><\/p>\n

When a file is deleted in Dropbox web, the file will be appear under the “Deleted files” tab where you will have the option to restore or permanently delete a file. Files may be restored at any time up to 365 days. Permanently deleted files cannot be restored. When deleting files using Dropbox Desktop, deleting local synced files will also delete files in the web and place them under the deleted files tab. You must empty your recycle bin on your desktop to permanently delete any local copies of data.<\/p>\n

\"Screenshot<\/p>\n

Editing Files with Microsoft Online Integration<\/strong><\/p>\n

Dropbox web features built-in collaborative editing via a Microsoft Office online integration. The integration keeps files within Dropbox and facilitates simultaneous editing with multiple participants. To edit documents, click on the three dots, click \u201cOpen in,\u201d then select \u201cWord, Excel, or PowerPoint for the web\u201d. Please note that editing with Google is no longer available.<\/p>\n

\"Screenshot<\/p>\n

Dropbox Desktop<\/h2>\n

Dropbox Desktop is software used to access and sync files from Dropbox on your UH-issued computer (not personal). With Dropbox Desktop, files are synced live between the web and your Desktop so files are always available to you. When files are saved or deleted within Dropbox Desktop, the synced files will also be saved or deleted on the web. Since files are available locally on your computer when using Dropbox Desktop, additional considerations should be taken to ensure that your data is secured:<\/p>\n